Technology is constantly evolving, and office printing is no exception. With advancements in security, cloud integration, and eco-friendly initiatives, businesses need to stay ahead of the curve to remain efficient and cost-effective.
So, what’s changing in 2025, and how can your business prepare for the future of office printing? Let’s explore the key trends and innovations shaping the industry.
1. Cloud Printing Will Become the Norm
The days of being tied to a single workstation to print documents are disappearing. Cloud-based printing allows employees to send documents to printers from any device, anywhere. This flexibility is especially beneficial for remote and hybrid workplaces.
How to Stay Ahead:
Invest in printers that support cloud printing services like Google Cloud Print or Microsoft Universal Print.
Ensure your IT provider configures your network for seamless and secure cloud printing.
2. AI and Predictive Maintenance Will Reduce Downtime
Artificial Intelligence (AI) is making its way into office printers. Newer models use AI to predict when maintenance is needed, reducing unexpected breakdowns and keeping workflows running smoothly.
How to Stay Ahead:
Upgrade to smart printers with predictive maintenance capabilities.
Partner with a Managed Print Services (MPS) provider like DPI to monitor performance and resolve issues proactively.
3. Enhanced Security Measures to Protect Data
Printers are a common cybersecurity risk, and hackers are finding new ways to exploit unsecured devices. In 2025, businesses will need to prioritize print security to protect sensitive information.
How to Stay Ahead:
Use encrypted printing to ensure documents are only released when an authorized user is present.
Regularly update printer firmware to patch security vulnerabilities.
Work with an IT provider to secure your print network.
4. Eco-Friendly Printing Will Be a Priority
Sustainability is more than a trend—it’s a necessity. Businesses are looking for ways to reduce paper waste, cut down on energy consumption, and choose environmentally friendly ink and toner options.
How to Stay Ahead:
Implement print policies that encourage double-sided printing and digital document storage.
Invest in Energy Star-certified printers.
Consider recycling toner cartridges through manufacturer programs.
5. Leasing Will Overtake Buying for Cost Savings
With technology evolving so quickly, many businesses are realizing that leasing office equipment is more cost-effective than purchasing. Leasing ensures you always have up-to-date technology without the hefty upfront investment.
How to Stay Ahead:
Compare leasing and purchasing options to find what works best for your business.
Work with DPI to customize a leasing plan that includes maintenance and upgrades.
Office printing in 2025 is all about flexibility, security, and efficiency. By adopting cloud printing, AI-powered maintenance, stronger security measures, eco-friendly initiatives, and smart leasing options, your business can stay ahead of the curve.
Need help upgrading your office print solutions? DPI provides leasing, sales, and managed print services tailored to your needs. Contact us today to future-proof your business.
